Sonoran Institute RFP: Stakeholder Process Design and Facilitation and Research Support

Friday, January 04, 2019 9:24 AM | Diana Denwood (Administrator)

Summary: The Sonoran Institute is seeking a contractor to assist in the design and facilitation of a stakeholder process and associated research, in support of developing metrics that track progress toward a key goal of Colorado’s state water plan.

Context: In 2015, Colorado adopted its first state water plan, which identified trainings for local governments “to encourage the incorporation of best management practices in land use for water demand management, water efficiency, and water conservation” as one of its priorities. The plan sets a measurable objective that, by 2025, 75 percent of Coloradans will live in communities that have incorporated water-saving actions into land-use planning.

For the past two years, the Sonoran Institute and the Babbitt Center for Land and Water Policy, a program of the Lincoln Institute of Land Policy, have spearheaded Growing Water Smart, a training and assistance program to guide Colorado communities in better integrating water and land use planning. This program is one of multiple ongoing efforts designed to help Coloradans meet their state water plan goal. Recently, the Colorado Department of Local Affairs and Colorado Water Conservation Board have convened the Colorado Water and Land Use Planning Alliance to support and coordinate the work of these institutions and members of the Alliance. This includes helping track results, data, and information on whether these collective efforts are working to accomplish the water plan goal.

Scope of Work: On behalf of the Colorado Water and Land Use Planning Alliance, the Sonoran Institute seeks a contractor to carry out the following activities:

·         Designing Stakeholder Process – In concert with the Sonoran Institute, Babbitt Center for Land and Water Policy, Colorado Department of Local Affairs, and Colorado Water Conservation Board (“Advisory Committee”), contractor will be responsible for designing a stakeholder process that will evaluate and ultimately select a set of metrics that community and state officials can use to track their progress in meeting the state water plan goal. Stakeholders include Alliance members, as well as land use planners, water resource managers, and other technical experts identified by the Advisory Committee.

·         Facilitation of stakeholder process – Contractor will be responsible for scheduling in-person meetings or calls with stakeholders, preparing meeting agendas, organizing meeting presentations, facilitating meetings, and drafting meeting minutes. S/he also will be responsible for providing regular reports to the Alliance regarding the work of the stakeholder group.

·         Research Support – Contractor will be responsible for collecting, reviewing and recommending existing information and resources that could support development of both “progress” and “impact” metrics, including those produced by Advisory Committee and Alliance members. S/he will present preliminary findings and subsequent drafts of metrics to the stakeholder group for their review and comment before finalizing these. Additionally, the contractor will be responsible for developing the content of a guidebook for community and state officials on how to collect and evaluate data associated with these metrics.

The Sonoran Institute will be responsible for contract management, scheduling Advisory Committee calls, and editing, design, and production of the final report and guidebook.

The Alliance will be responsible for providing meeting space for in-person stakeholder group meetings.

Timeline: Designing the stakeholder process and recruiting participants (Feb-Mar 2019), initial metrics research (Feb-Apr), first stakeholder meeting to present preliminary findings on metrics (May), presentation of draft metrics (Sep), presentation of revised metrics and commentary on data collection and evaluation (Sep), draft metrics report and guidebook for review and comment (Jan 2020), and final submission of metrics report and guidebook (Apr 2020).

Contract Amount: The amount to be charged to this contract shall be no more than $28,000, including fees, travel, and other expenses. Cost estimates will be a factor in the selection of the contractor.

Term of Contract: The term of the contract shall be from February 1, 2019 through June 30, 2020.

RFP Submission Format: Proposals should include:

·         A narrative of no more than five pages (use Times Roman, 12 Font) that describes individual tasks and, for each task, identifies the deliverable(s), estimate of hours and hourly rates, and itemizes any other expenses associated with these tasks.

·         Brief descriptions of up to three projects similar to this RFP that you have worked on.

·         References for these projects, providing their affiliation, title, and phone and email contact information.

·         Forward your submission to John Shepard at, no later than January 24, 2019, 5:00pm, MST. Contractor will be selected no later than January 31, 2019.

About the Sponsoring Organization: The Sonoran Institute’s mission is to connect people and communities with the natural resources that nourish and sustain them. We work at the nexus of commerce, community, and conservation to help people in the North American West build the communities they want to live in while preserving the values which brought them here.

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